The Town Clerk's Office is responsible for posting public meetings.
According to state law, "a public body must provide the public with notice of its meeting 48 hours in advance, excluding Saturdays, Sundays, and legal holidays."
Therefore, notice of public meetings must be received by the Town Clerk’s Office at least 60 hours before the meeting is to be held, in order to ensure that it is posted in time. If a meeting must be posted on less than 60 hours, please call the Town Clerk's Office at 781-698-4558.
It is the responsibility of all notice submitters to confirm posting on the Town's Public Meeting Calendar at least 48 hours before the meeting.
Public Meeting/Agenda Template
View a template for submitting notice of a public meeting/agenda (PDF).
How to Send Notice of Public Meetings
Boards and committees can send notice of public meetings to the Town Clerk's Office by:
- Email - A public meeting notice; including name of committee, time, date, place of meeting and agenda shall be submitted as an attachment and emailed to the Town Clerk. Confirmation of receipt of all email notices requesting meeting postings will be made by the Town Clerk’s Office.
- US Mail -
Town Clerk's Office
Town Office Building
1625 Massachusetts Avenue
Lexington, MA 02420
- Interoffice Mail -
Town Clerk's Office - Public Meeting Posting