Building Terms & Conditions

• Meeting, programming and special event spaces are available during regular Community Center hours. Private meetings, programs and special events must end no later than 15 minutes before closing of the Community Center.
• Groups using reserved spaces may arrange the available tables and chairs as they choose, provided that all pieces of furniture are returned to their original positions at the close of the event. Tables and chairs may not be moved from room-to-room.
• Smoking, alcohol and the use of illegal substances in public buildings or on public grounds is prohibited. A One-Day Liquor License may be requested from the Board of Selectmen to allow serving alcohol.
• Food may be served and consumed in the Dining Room and Rec Café only, unless otherwise authorized by the Director, and must comply with the Community Center Food Policy. Non-alcoholic beverages in covered containers are allowed throughout the community center.
• Renters wishing to have a meeting or event in the Dining Room must comply with the Community Center Food Policy. Catered food must be from a licensed restaurant and may require a Temporary Food Permit from the Board of Health.
• Use of the Kitchen is not allowed without permission from the Director or designee.
• Fire Department regulations prohibit the use of candles, open flames, incense, and similar items.
• Posting or mounting materials on walls, doors, or equipment is not allowed without permission from Director.
• The renter is responsible for paying for the replacement or repair of lost, stolen, or damaged Lexington Community Center equipment and furnishings.
• Attendance at events will be limited to the licensed capacity of the room requested and approved.
• The Community Center Rules of Behavior apply to all activities within the facility or sponsored by the Center, including meetings, programs, and events.
• Animals, with the exception of service animals, are not allowed in the Community Center.

Other Considerations

• Please be aware that there may not be staff available to assist with audiovisual equipment during a meeting or event so you may request to receive training from staff prior to the date.
• Groups shall, at their own expense, procure any license or permit necessary for the conduct of their meetings.
• The Lexington Community Center is compliant with the requirements of the Americans with Disability Act. Groups reserving meeting rooms assume full responsibility for providing and paying for any additional accommodations that are requested by participants in accordance with the Americans with Disabilities Act.
• The Town Manager or designee reserves the right to determine, in their reasonable discretion, whether any proposed use of a meeting room will require a Public Safety (Police, Fire, and Public Works) detail or other extraordinary police presence. The costs of any such details will be paid by the group.
• The name, address, URL and/or phone number of the Lexington Community Center may not be used as the official address or headquarters of organizations using program or meeting-room space. In issuing posters, press releases, or other publicity, groups must make clear that their programs or meetings are not sponsored, co-sponsored or approved by the Town of Lexington.
• The Town of Lexington assumes no responsibility for the loss, theft, or damage of any property of any group, individual, or organization using the Community Center.
• Groups using meeting spaces agree to indemnify and hold harmless the Town of Lexington, and its employees, officer, agents, and representatives, from any and all suits, actions, claims, or demands of any nature arising out of or brought on account of any injuries or damages sustained by any person by a consequence or result of the use of the room, its furnishings, or its equipment.
• Depending upon the nature of the reservation, individuals or groups may be required to provide the following documentation at least 10 business days prior to the date of the reservation:
  1. A certificate of insurance naming the Town of Lexington as an additional insured for $1,000,000 
  2. A completed Criminal Offender Record Information (CORI) check
  3. U.S. Internal Revenue Code 501c3 documentation
  4. Proof of residency